FAQ: Options

What is grade-clicking? How does it work?


Easy Grade Pro allows you to enter scores by clicking on grade buttons in a process known as grade-clicking. You can also enter scores by typing grades if the ‘Allow typing of Grades and Special Scores’ option is on in the Gradebook Options window.
What score does a student get when an A+ or C+ is clicked or typed? The score is based on the grade-click value of the grade. The grade-click value for the top grade is always 100%. For other grades, it is the average percent for the grade. If an A+ is the top grade, the student will get a score that is equivalent to 100%. If a C+ ranges from 76% to 80%, the student will get a score that is equivalent to 78%.
Grade-click values are automatically set and editing is usually unnecessary. To edit them, click the blue arrow above the scroll bar on the right in the Scale view of the Class Options window.


How do I set up my 5-point (or some other point) grading system?


The simplest way to do this is to set the maximum score on assignments to five and type the numbers one through five as scores into score cells.
Before you do this, be sure you understand how this will affect student percents: since a score of 1 out of 5 is a 20%, 2 out of 5 is a 40%, etc., students may have assignment and overall percents that are much lower than what is typically considered acceptable. To compensate for this, you can create a grade scale that looks something like this: +5 (90%), +4 (70%), +3 (50%), +2 (30%), +1 (10%) and +0 (0%). You will almost certainly want to hide percents in reports so you don’t get questions from parents like “My daughter has a 49% and this is OK?”. You might be wondering why we added the ‘+’ before each grade -- this is so you can tell the difference between the number five and the grade of five onscreen and in reports -- grades and numbers are not the same!.
The biggest drawback of this method is that, once set up, you must use it for every assignment in the class. Since a grade scale applies to a student, you don’t want a situation in which a 50% is good on one assignment (grade of +3) but bad on another (grade of F). Because of the tremendous range of percents that occurs when the maximum score on an assignment is as low as 5 (i.e. 1/5 = 20%, 2/5 = 40%, 3/5=60%, 4/5=80%, 5/5=100%), the use of special scores instead of numbers may be a better way to set up a 5-point system. Your special scores could be +5 (100%), +4 (90%), +3 (80%), +2 (70%) and +1 (60%). If you were to enter a +5 as a score, the student would receive 100% of the maximum score; for a +4, the student would receive 80% and so on.
This use of special scores has advantages over the use of true numbers: 1) the range of percents is more typical, 2) you don’t have to use a modified grade scale, 3) percents can be displayed in reports if you choose, and 4) you don’t have to use a maximum score of 5 on every assignment -- use whatever you want on any assignment!
Create your special scores in the Score view of the Class Options window. Put the ‘+5’ and other scores in the Code column. Be sure to add the ‘+’ or some other symbol to minimize confusion with true numeric scores. Put the percents in the Value% column. Be sure to create a shortcut for each to make data entry of your special scores very fast.


How do I enter a check mark as a special score?


Easy Grade Pro allows you to use nearly any font on your computer that includes the alphabet, numbers and punctuation. On Macintosh computers, most fonts that have these characters also have a check mark. Simply type option-v to get it. On Windows computers, the check mark is only found in specialty symbol fonts that are not suitable for use in Easy Grade Pro because they do not include alphabetic and numeric characters.


I don't remember the password. How do I get it back?


If you are unable to get into your gradebook, call Orbis Software for help. If you are a registered single-user license holder or if you are the contact person for a school that holds a registered site license, you will be given a special one-day password that will allow you to open the gradebook and set a new password. Go to www.easygradepro.com for phone number and times in which this support is available.


I have a group of student(or just one student) with unique assignments. How can I create a filter to show just this group and its assignments?


The first step is to come up with a code for this group, such as RED. Choose Assignment from the Chart menu and put the code into the Note field of each assignment’s record. Choose Student from the Chart menu and put the code into one of the twelve custom fields of each student’s record. Now, create a filter that shows students with the code in the custom field and that shows assignments with the code in the Note field. If you have multiple groups of students and assignments in your class, you can create a filter for each group.


When I switch classes, my gradebook displays the message 'Gradebook is locked -- changes could not be saved'. What is happening?


First of all, this message has nothing to do with password protection. Rather, it is Easy Grade Pro’s way of telling you that the computer is not allowing it to save your changes. There are many possible causes. Check that your gradebook is not in a location where you don’t have write-permissions. Make sure you are logged into the computer with the right login account. On Windows, open the Properties window for your gradebook and make sure the Read Only attribute is not turned on. On Macintosh, open the Get Info window for your gradebook and make sure the Locked attribute is not on. As a last resort, open your gradebook, choose Save Copy from the File menu and save a copy of your gradebook to a location where you have write-permissions such as your Documents folder. Then open the copy. If it works properly, use it instead.

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