FAQ: Printing Reports


Where is ePrint?


If you are familiar with older versions of Easy Grade Pro, you may be wondering where the ePrint feature is. With ePrint, each report page could be saved as a separate file in PICT format (Macintosh) or BMP format (Windows) to be opened by virtually any graphics program. Now that Easy Grade Pro allows you to create HTML reports, ePrinting has much less usefulness and Easy Grade Pro 4.0 no longer officially offers ePrint. However, it still can be found. Here’s how: hold down the Ctrl (Windows) or option (Macintosh) key while clicking the Print button in the lower right corner of the Print window. Be sure to save the reports to an empty folder!


How can I maximize the columns on each page?


To maximize the number of columns that will fit on a page, use the Page/Print Setup options to set the orientation to landscape view (sideways) and the scale to between 60% and 80%. If your printer doesn’t support scaling, set the font size to a small value.


How do I print multiple reports per sheet of paper?


Many printers today allow you to choose the number of pages to be printed on each sheet of paper. They do this by shrinking each page the correct amount and placing the pages at different locations on the paper. These options are known as layout options and can be found in the print window that appears after you click the Print button.


How do I change the teacher or school name that appears on reports?


Site license version: The school’s name is entered into the program when it is first used. It can only be changed by reinstalling the program. The teacher’s name can be changed in the Print Reports window. Single-user license version: The teacher’s name is entered into the program when it is first used. It can only be changed by reinstalling the program. The school’s name can be changed in the Print Reports window. Note: it is safe to reinstall Easy Grade Pro without losing any data as long as your gradebook is not named Demo Gradebook or Demo.egp.

How can I get a progress report to fit on a single sheet of paper?


One way to shorten a progress report is to limit the number of assignments that are included. There are two common ways to do this: 1) in the options window for a progress report, click the set button after the Assignment Chart option, choose Assignments on or after-> from the Include menu and set a date on the calendar; 2) in the score chart, use items in the View menu to hide some of the assignments; in the options window for a progress report, click the set button after the Assignment Chart option and choose Displayed Assignments Only from the Include menu.


Some assignments are not showing up in progress reports. How do I fix this?


From the Chart menu, choose Assignment. Find the column labeled Progress Report. Make sure you don’t have this field set to Exclude on assignments to be included.


Why are classes missing on a student's multi-class progress report? Why am I getting two different multi-class reports for a student, each with different classes?


The student’s name or ID number is different in the different class(es). Correct the name or ID number and print again.


How do I remove the Overall column in a multi-class progress report?


If you have combined two or more terms, the multi-class progress report automatically includes columns for each term and for the overall grade. If you want to include individual term grades but not the overall column, combine your terms using weights of 0% for each prior term class and 100% for the current term class. Also, do not curve or lock the overall grade for any student in any current term class. Under these conditions, Easy Grade Pro will automatically omit the Overall column.


How can I use the multi-class progress report as a report card for multiple teacher's grades?


First create a master gradebook that contains gradebooks from multiple teachers. To do so, start a new gradebook. When a window appears stating that the gradebook has no classes, click the Import button (or choose Import from the File menu). Under the Built-in Formats tab, select Combine Gradebooks and click Next. In the window that appears, select one of the gradebooks and click Open. In a matter of seconds, all classes in the other gradebook will be imported in the master gradebook. Continue using the Combine Gradebooks format until all gradebooks have been imported. Print reports. It is important that the students’ names or ID numbers are identical in all teachers’ gradebooks. Note: there is a 250 class limit for a gradebook which means that you can typically combine up to ten gradebooks.


How do I show points in a progress report?


In order for students and parents to verify the calculations of grades on a progress report it is necessary to display assignment points. To do this, choose Print from the File menu and, from the Report menu, select Student Progress. Under the Options tab, turn on the Include Assignment Chart tab. Within this item, click on the Chart Contents menu and choose Points.


How can I use a progress report as a missing work report? As an attendance report?


In the options window for a progress report, turn on the Assignment Chart item, click the set button after this item and choose Missing Assignments Only from the Include menu. For an attendance report, turn on the Attendance Summary item, click the set button after this item to select the desired attendance items. Click the Labels button in the main Print Reports window to change the title of the report.


What is the Completed Work Average and how is it calculated?


The Completed Work average, which is found in summaries and reports, is calculated in the same way as the student’s Overall average except that assignments with scores that count as missing and scores of zero (which typically indicate missing work) are omitted. If a student has no scores that count as missing nor zero scores, then the Overall average (assuming that terms have not been combined) and the Completed Work average will be identical. Since missing scores and zeros can have a large, negative impact on a student’s Overage average, the Completed Work average can be useful in assessing student capabilities and in motivating students to complete work.

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